JCSM Shareware Collection 1993 November/JCSM Shareware Collection - 1993-11.iso/cl060/gpp105.lzh/GPP105.DOC

Text File | 1993-09-25 | 8.1 KB | 149 lines

                GENERAL INVOICE SALES TRACKER - PLUS(plus)

                              " G I S T ++ "

                    Program Author: Robert F. Keber Jr.
                    Produced By: The TypeRight Company

                            336 SWAIN BOULEVARD
                         LAKE WORTH, FL 33463-3342
                                    USA
  Telephone                                                   24 Hour Fax
  [phone]                                           [phone]
                    COPYRIGHT (C) - All Rights Reserved
_________________________________________________________________________

GIST PLUS(plus) is a "Customer Billing" program. The program name is
pronounced "Jist Plus Plus". To improve the readability of this text, we
will refer to GIST PLUS(plus) from now on, as "GPP" or as "GIST++".

GPP is designed for firms who have a need to produce Invoices which contain
"Descriptions" about anything. "Names and Serial Numbers" for parts used or
for sold or serviced equipment. Instructions, Expiration Dates, Disclaimers
or just about anything else can be entered into invoices, as well as the
very important numbers which say "Who, When, Where and How Much".

GPP Requires NO knowledge of BOOKKEEPING. Just about anyone can put it to
work, and completely understand what's happening, the same day that they
obtain a copy of GPP.

GPP is NOT a "General Ledger" style of accounting program. It is a simple
to use "GROSS INCOME" program which will provide all of the "Income"
information that most Accountants or Bookkeepers require from a small
business. In most cases, they will only need some GPP printed reports and
your Bank Statement & Check Stubs to maintain your company's books.

But, in addition to organizing and preparing your Income Data for your
Accountant, GPP will provide "You" (as a Manager) with a great deal of
other very useful business information. It breaks down your Income by Sales
Categories, computes averages, and can show the "Total Income Produced" by
any employee or customer (or your entire operation) for any time period.

It will also automate some tedious chores such as keeping track of "Who
Paid" and "Who did NOT pay", and producing Acc/Rec "Customer Statements"
ready for "Window Envelopes" (or with matching mailing labels).

It can also auto-produce copies of "Repetitious Invoices" to the same
"Customer Base" for each billing cycle. Firms such as Lawn & Garden, Pest
Control, Pool Maintenance, Service Contracts, Security Firms, Rental
Agencys, etc., will find this a "Great" feature and a Big Time Saver.

                    CONDENSED LIST OF PROGRAM FEATURES

Customers:
  - Shows "Last Sale Date" & "Total Amount Spent" for every customer.
  - Prints Customer Telephone Directory (2 phones COUNTRY,AREA,PHONE,EXT).
  - Prints Two Customer Address Directories (Long & Short Versions).
  - Prints Customer Mailing Labels (by Name/City/State/Zip/Area/Etc.).
  - Large "Comment Field" for Special Terms, Ship/Bill To Address, Etc.
  - Data fields are designed to allow Most INTERNATIONAL address entries.
  - Prints Labels/Phone/Address Lists by Territories or Service Routes.
  - BROWSE Finds Records By Partial Name or Customer ID Number.
  - SEARCH Finds Records By Searching Any Field(s) (City, State, Etc)
  - UnLimited Customers (limited only by 128 MegaByte Maximum File Size).

Invoices:
  - Use "Hand Written" invoices or let GPP Produce & Print your Invoices.
  - Allows Custom Listings of Descriptions, Part#'s and Work Performed.
  - May Be Configured To Work With ZERO, ONE, or TWO Sales Tax Fields.
  - Sales Taxes can be configured to comply with most Laws & Regulations.
  - Prints Multiple copies of Invoices (Customer Copy & File Copies).
  - Generates Invoice & Customer Numbers Automatically (No Duplicates)
  - Prints Accounts Receivable Statements with matching Mailing Labels.
  - Prints a Ledger of Invoices for any "Time Period/Customer/Employee".
  - Prints a Ledger of invoices with totals for Accounts Receivable.
  - Provides 12 "ReNameable" Sales Cats plus 2 ReNameable Sales Taxes.
  - Provides 10 "ReNameable" Sets of "Terms & Conditions".
  - Handles "Partial" or "Installment" payments.
  - Packing List - List & Print up to 675 different Sale items.
  - Inventory List - Pop-Up Scroll Bar Window with Sorted Inventory List.
  - Double checks "Calculations" on hand-written employee invoices.
  - Allows a Six Line "Heading" for your Name, Address & Telephone.
  - Allows a Six Line Invoice Footer for custom messages, disclaimers, etc..
  - Extensive use of "Pop Up Windows" for easy use & simplicity.
  - "Re-Bill" Feature Produces New Copies Of Previous Invoices.
  - Jump From New Invoice To New Customer (and back again) By F5 Hot Key.
  - UnLimited Invoices (limited only by 128 MegaByte Maximum File Size).

Income:
  - Prints/Displays Accounts Receivable Ledger & Customer Statements.
  - Prints Gross Income "Breakdown" by Sales Category for any time period.
  - Prints "Income Totals" from any Employee/Customer for any time period.
  - Prints ledger of "Accounts Paid" for any time period.
  - Shows Sales Taxes Charged, Taxes Collected & Taxes UnCollected.
  - Displays or Prints Many Reports & Ledgers and shows averages.

Estimates:
  - Provides ability to produce and print multiple copies of PROPOSALS,
    BIDS and ESTIMATES directly from the printing menu.

Inventory:
  - Support program: Provides ability to Create/Edit an Inventory Data File
    which holds up to 735 items. Automatic "% MarkUp" and "Retail Price"
    calculations. Entries appear in the "Invoice" and "Packing List"
    screens in a "Pop-Up" Scroll-Bar-Window for automatic data entry.
    Eliminates much of the work involved with constantly looking up prices
    for sold items or parts in printed supplier's price list catalogs.

Packing Lists:
  - Support program: Provides ability to Create/Edit large "Packing Lists"
    (up to 675 items each) for inclusion with each customer's invoice.
    Multiple packing lists can be produced for each invoice. Program will
    create, edit, sort & print many different "Pre-Prepared" Packing Lists
    or can produce custom (use once) lists. Accessed directly from the GPP
    Invoice Menu. "Pop-Up" Scroll-Bar "Inventory" Window helps speed up
    these Packing List creations.

General:
  - ONE Rugged ISAM File Holds ALL Customer & Invoice Data and ALL Indexes
  - Handles Data Files Up To 128 MegaBytes (approx. 130,000,000 bytes).
  - Uses "EMS" (expanded memory - when available) For FAST Buffer Storage.
  - Uses "LZW" File Compression To Produce VERY Compact BackUp Data Files
  - Printed Output May Be Sent To LPT1:, LPT2:, Or To A DISK FILE.
  - Print Everything "NOW or LATER": A BIG Time Saver With SLOW Printers.
  - Word Processing style commands for the majority of field entries.
  - Use Partial "NAMES or NUMBERS" for retrieving records.
  - Find "Strong & Weak" Sales Areas For Any Or All Of Your Customers.
  - Find "Strong & Weak" categories of any employee's performance.
  - Find "Strong & Weak" categories of any Product or Service.
  - Unique "BROWSE" mode for viewing Customer & Invoice records.
  - Shows System "DATE & TIME" on "Main Menu".

INTERNATIONAL FEATURES:
  - International Date Settings: MM/DD/YY DD/MM/YY or YY/MM/DD.
  - Time Settings: 12 or 24 Hour Clocks.
  - International Currency Symbols: Dollar, Pound, Yen, Frank, None, Etc.
  - Two International Currency Formats: 1,234.56 or 1.234,56
  - 2 Telephones With "Country Code, Area Code, Phone Number, Extension"

System Requirements:
  - Computer - PC/XT/AT/286/386/486 or Close Compatible
  - MS/DOS Version 3.3 or higher (Ver 5.0 or higher with EMS Recommended)
  - Ram Memory - 640k (Use of ALL features requires about 500k of FREE Ram)
  - Hard Drive Highly Recommended (with at least 2 Meg of free disk space)
  - Monitor - Mono or Color - 80 column
  - Printer - 80 Column Dot Matrix - IBM ProPrinter or Epson FX compatible.
  - CONFIG.SYS: Set To "FILES = 25" (Or More - Very Important!)